How to create a redaction index

SYMPTOMS

In situations where you want to add redactions to your documents, it is necessary to create an index based on specific parameters.

CAUSE

Not applicable.

RESOLUTION

To create a redaction index

• Open ZyINDEX
• Click on the build icon: 
• Go to File > New.
• Enter a short name (max. 8 characters).
• Enter a descriptive long name (max. 80 characters). Use the name to describe the contents of the index.
• Select Redaction.
• Click OK
• Result: You have created a Redaction index (with XML Wrapper and Redaction field).
• Now, add ZySCAN and/or electronic documents to this index and redact the documents via ZyFIND > ZyVIEW or add the Redaction index to a Web Client and redact files via the Redactions icon.

Using Redaction

• You have executed a search, and then opened a document.
• Select the Redaction icon.
• Note: the icon is only available when a Redaction index is added to the web client.
• Select the checkbox for the Redaction editor.
• The redaction Editor dialog appears.
• In the Display tab, define the text that must replace a section.
• Define the font, style, size, color, and background of the redaction. Also, you can select the possibliy of strikethrough and/or underlining of your redaction.
• Select the Fields tab.
• Define a description for the redaction.
• Select exemption code(s).
• Select the Properties tab.
• Define if the redaction should be private. In other words, only show the person who created the redaction.
• Define the Author, Source, and Creation date of the redaction.
• Drag the new redaction onto the document.
• Note: To resize a redaction, select the Shift key, select the redaction and drag the mouse to resize your redaction. To copy a redaction, select the Ctrl key and click on the redaction once. Drag and drop the copy of the redaction with the mouse.
• Result: You have created a Redaction.
• To define where you want to show the Exemption Codes, go to Redaction  > Show Exemptions and choose from:
• Left Aligned – Displays exemption codes Left Aligned.
• Track Redaction – Displays exemption codes on the redaction itself.
• Off – No redaction codes are displayed.
• Via the Redaction Editor, you are able to:
  • Select all redactions on page.
  • Redact all hits.
  • Unredact all hits.
  • Delete selected Redaction.
  • Reload a redaction.
  • Save redactions.

APPLIES TO

6.0 Service Pack 1; 6.0 Service Pack 2; 6.0; 6.1; 6.1 Service Pack 1; 6.1 Service Pack 2; 6.2; 6.2 Service Pack 1; 6.2 Service Pack 2